mbie365 licence cleanup
Finds licensed accounts with no sign-in past your threshold, including leavers and forgotten temp accounts.
Microsoft 365 licence cleanup
Remove unused 365 licences. Keep your tenant lean.
Simple. Automated. Effective. ZombieLicence finds licences held by leavers, old shared mailboxes and accounts nobody signs in to, then removes them once you approve.
Meet your tenant's zombie hunterScans every week and bins unused licences with your OK
Approval before every removalWeekly automated scansNo access to mail or files
See it in action
Your weekly scan, ready to approve
Each week you get a short list of accounts past your inactivity threshold. Untick anyone you want to keep, approve the rest, and the licences are freed.
- Based on last sign-in dates from Microsoft Entra ID
- Shared, service and break-glass accounts stay excluded
- Every removal is logged with who approved it
Microsoft 365 tenant overview
Connected: Example Co Ltd
Active
39
Signed in recently
Zombies
3
Inactive 90+ days
Assigned
42
Licences in use
Waste
£36
Per month at £12/seat
Awaiting approvalLast sign-in
Demo only. Untick an account to keep it, then approve.
// Scan log
✓ Tenant connected: example-co.onmicrosoft.com
! 3 licensed accounts inactive for 90+ days
Why ZombieLicence
Built to keep Microsoft 365 tenants lean
Everything you need to find, approve and remove licences nobody is using, across every tenant you look after.
Reduce costs
Every removed licence comes off your next Microsoft bill, or frees a seat for your next starter.
Optimise your tenant
A clear, current view of who holds which licence, with a full history of what was removed and when.
Simple. Automated.
Set your threshold and exclusions once. Scans and reports run every week without you.
How it works
Four steps to a lean tenant
- 1
Connect your tenant
A Microsoft admin grants consent to read users and sign-in data and to change licence assignments. Nothing else.
- 2
Weekly scan
ZombieLicence checks the last sign-in for every licensed user and flags anyone past your threshold.
- 3
Approve and clear
Review the list by email or in the dashboard. Approve one, some or all, and the licences are removed.
- 4
Stay lean
New zombies show up in next week's report, so unused licences never pile up again.
Savings calculator
How much are your zombies costing you?
Put in your own numbers. If you're not sure how many accounts are inactive, start low and see what a few seats add up to over a year.
- Uses the price you actually pay per licence
- An estimate only. Your first scan gives the real figure.
250 users
101,5003,000
8%
1%15%30%
£
Estimated yearly waste
£2,880
About 20 unused licences
ZombieLicence costs £1,188 a year for this tenant. You'd keep £1,692.
Simple, transparent pricing
Pay per licensed user
Early access
Per licensed user
For IT teams and MSPs
40p/ licensed user / month
Never more than £99 per tenant, per month
- 25 users
- £10
- 100 users
- £40
- 250+ users
- £99
- Unlicensed, guest and shared accounts are free
- One monthly invoice for all your tenants
- Weekly scans and emailed reports
- One-click approval, single or bulk
- Dashboard with full removal history
- Your own inactivity threshold
- Exclusions for shared, service and break-glass accounts
FAQ
Questions before you connect
How does it know who's inactive?
It reads the last sign-in date Microsoft Entra ID records for each user, covering interactive and background sign-ins. This data needs Entra ID P1 or higher in the tenant.
Can I undo a removal?
Yes. Assign the licence back and access returns. Mailbox and OneDrive retention after a licence is removed follows your tenant's settings, so check those before approving a large batch.
What permissions does it need?
Permission to read users and sign-in data, and to change licence assignments. It never reads mailboxes, files or Teams messages.
What about shared mailboxes and service accounts?
Add them to your exclusion list and they never appear in a report. Break-glass admin accounts should always be excluded.
Will it remove anything on its own?
No. Every removal needs an approval from an admin.
How is the price worked out?
40p a month for each user holding a paid licence, counted from each tenant's latest scan, and never more than £99 a month for any one tenant. Unlicensed accounts, guests and shared mailboxes are free. MSPs get one invoice with each tenant listed.
Early access
Put your zombies to rest.
Join the waitlist and we'll email you when the first tenants can connect.
You're on the list. We'll be in touch.
